Keeping track of the assets of the organization is an important activity that can save organizations money and time. Businesses have a wide range of assets that include fixed and liquid assets. It is important for a business to be able to manage its assets and use them to get the maximum possible returns.
We have developed an Asset Records Management System (ARMS) using Alfresco- a leading Enterprise Content Management and Business Process Management software platform.
ARMS helps enterprises create, allocate, deallocate the asset. It provides a complete log of the asset transactions. The key features of ARMS are described as under.
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Key Features of ARMS
1) Add Assets into System
The user can add an entry of a new asset in the system through a form. That will be the first interface for the user for the asset journey. The following fields can be updated for the new asset.
Here, asset categories are predefined. The same can be furniture, computer & mobile, electric devices, peripherals etc.
2) User Configurable Asset Name
In Assets creation form there are select fields which are configured by the user. The user can add new Asset’s name according to the assets category. Asset name will be involving the asset code as well.
3) Dedicated Folder for Asset Documents
When an asset is added into the system by a user, a separate folder is created for that asset with the naming convention “CompanyName-Code-AssetId. E.g. SAPL-LAP-2466 signifies SAPL company, laptop asset, and 2466 serial number.
Anytime later, a user can upload the asset related documents into folders. Those documents could be invoices, delivery challans, user manuals, photographs, warranty cards etc.
4) Allocation and Deallocation
There is an allocation option for assets. There will be a list present for the allocator who would be able to assign a user against an asset. The user list can also be pre-uploaded so that the allocator just has to select the user whom he wants to allocate the asset. That will also help the system store the time and date on which the allocation is made.
Below are the top 7 reasons why Asset Record Management System is important.
If your enterprise is missing a simple yet robust asset management system, do contact us. We would be glad to help you out with this solution.
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