Top 8 Reasons Why You Need Alfresco Document Management System

Category: Alfresco Development

Top 8 Reasons Why You Need Alfresco Document Management System

Posted on by conTceNt_paNeL

A DMS is a simple way of organizing, securing, capturing, digitizing, and tagging your business content. Document management software can help your business to increase productivity and efficiency, reduce costs, become more organized. A document management system has many benefits that can help your company to reach new levels of success.

Alfresco document management system

Related blog: 9 Points to Remember While Presenting Enterprise Content Management Software

Here are 8 reasons why do you need to consider utilizing Alfresco as the document management software.

1:- Increased Productivity and Efficiency
Document management system inevitably increases both productivity and efficiency. With this software, all of the company’s documents and content are digitally stored in one place, making it easily accessible from any computer with Internet access. A large number of document types can be viewed online without the downloading or opening the document in a different application. Alfresco document viewer can support a range of formats including most office files, images, photographs, scanned documents, video files, and audio files.

2:- Easier Search & Retrieval
With the Using Alfresco software built-in document and data search function, you can access any file – old or new – within seconds, instead of having to search through potentially thousands of folders to find the file. Once the file is found, it’s easy to share the file with other team members or email it to a client. Alfresco uses Solr engine for search by default, which makes this activity strong.

3:- Document Management Audit Trail
Alfresco is an open source document management system that can handle any of your business-critical content. Alfresco services allow users to track who changed what and when.

4:- Open Source
You can deploy Alfresco Community Edition on your own server and set it up without spending money for the license, which is quite similar to the enterprise edition, and good enough for most of the small and medium enterprises. For more powerful, complex and wide-spread use, Enterprise Edition is recommended.

5:- No Vendor Lock-in
When you deploy a proprietary software, you are bound to take the support and further customization services from the same vendor. In open-source technology such as Alfresco, the customers don’t have to rely on the same vendor who customized and deployed the solution. Since the source code is with the customers, they have full liberty to change the Alfresco service vendor in case of dissatisfaction with the earlier vendor.

6:- Scanning Capabilities:
If you have a lot of documents for the scan to create a digital archive of them and that’s where Alfresco DMS shows up as a great help. You can integrate it with the scanner to move the scanned document directly to Alfresco. You can also integrate OCR indexing tools like Ephesoft or Chronoscan to extract the values from the scanned documents and using in Alfresco as metadata. It reduced the human-intervention in data-entry jobs and makes the process faster, more accurate and cheaper.

7:- On-Premise as well as Cloud
Alfresco can be deployed on-premise if the IT infrastructure management is suitable for the client organization. It can be deployed on the open-source stack combination server and database such as Linux and PostgreSQL. Many organizations are now moving towards the cloud to have a seamless experience of the system without having to worry about the IT infrastructure. Alfresco is a cloud-ready platform.

8:- Scalable
One of the biggest advantages of Alfresco is that is a highly scalable as an Enterprise Content Management platform. It has the capacity to cover documents and processes covering different workflows, departments, locations, and functions. An Alfresco deployment starting with a small functionality keeps on spreading through the intersections of different collaborating teams and keeps being adopted by more users.

At ContCentric we have Alfresco certified developers who design and develop a document management system as per your business needs. Do contact us for knowing more about how DMS can improve the digital business flow of your organization.

9 Points to Remember While Presenting Enterprise Content Management Software

Posted on by conTceNt_paNeL

I have been selling Enterprise software products and solutions for the last five years. It requires a specific skill set to become a salesperson in this field. One of the key skills is the presentation or demonstration of the software. For the last couple of years, I am selling Alfresco, an Enterprise Content Management and Business Process Management Software.

introduction-3195427__340

In this blog, I have made an attempt to list out some check-points to prepare and deliver a quality demonstration to the prospect. Hope it will be helpful in your journey to make your professional life better.

Related Blog: Top 8 Reasons Why You Need Alfresco Document Management System

  1. Schedule: Schedule the demo in advance to get time to tune your hardware and software right to avoid any surprises. Use tools like Google Calendar to send invites (even if the prospect finds this practice new). This will increase the chances of having a demo with the undivided attention of the client. The time of the meeting should also be such that the group of attendees can sit through the entire session.
  1. Profile of Attendees: Ask your prospect contact point about the profiles of the attendees who are going to remain present. Based on this, you can make a list of expected questions. You will also get to find whether the demonstration will require any extra module or customization to make a better effect on prospects. In my case, the vanilla Alfresco comes up with OOTB features. At times, I take the help of my colleagues to make Alfresco development customization.
  1. Time & Day: Set the demo at the time your prospect is least occupied with his work. I have been requested by clients to carry demo sessions on a weekend, which is good to accept.
  1. Peripherals: Ask your prospect whether a projector or LED TV would be available to have a large screen view. Check whether your laptop is equipped with the right sockets for RGB or HDMI cable. You must ask the prospect to keep the relevant connectors ready and tested or carry them yourself. Since Alfresco is an Enterprise Document Management System, I request the prospects to provide me with sample documents beforehand to give them a better feeling of the end product that they are envisaging.
  1. Internet Connection: Check whether you are going to use localhost (where the software is installed on your machine itself and it doesn’t require an internet connection), or online. In the case of an online demo, it is very important to check whether the server is up and running before you leave for the demo. It is always advisable to have a good internet source devise with you like a mobile phone or a wi-pad. If you do not trust your internet connection, then request the same to the prospect and check feasibility.
  1. Machine: Your laptop should have all the required applications running before you leave for the demo. You should keep the laptop into hibernate or sleep mode. If you dare shut down the laptop to power it on in from of a prospect, it might eat up healthy time. The last thing that can happen is your operating system starts updating as soon as you power it on! Ensure that you are carrying your power cable with you. You must close down all the unwanted applications or web pages.
  1. Start with a PPT: Just not jump into the demo right away. Enterprise Content Management applications are complex to understand for new users and by viewing pages of your application without any background information, the attendees are going to get confused only. It is a strict no-no. I generally prepare a 4-5 slide PPT presentation with the introduction of the company & the software, scope of the demo, business processes that it is going to adhere to, demo user groups details, etc. This PPT will help channel the expectations of attendees.
  1. Use Right Terminology: Depending on the profile of attendees, use the right terminology. You may be technically very sound, but the software jargon is for the programmers and not for functional personnel. Try to be familiar with the terms that your target industry uses more often.

Request you to help lengthen this list with more such tips and tricks. Let’s make the community of salespersons more powerful! Contact us

Happy selling!

Alfresco Backup Script for Linux Instance

Posted on by conTceNt_paNeL

A number of Enterprises have trusted Alfresco for Enterprise Content Management and Business Process Management since years. IT team of the enterprises or the Alfresco support vendor requires conducting certain operations during Alfresco support or Alfresco content migration activities.

One such operation is taking backup of Alfresco. In this blog, we have described the steps for the same.

alfresco content migratione

First of all, why and when you should backup Alfresco?  There are three such activities before which it is strongly recommended to have a backup of Alfresco production data:

  1. Deploying customization to the Alfresco production instance
  2. Alfresco server migration
  3. Alfresco version upgrade

Backup of Alfresco involves two things:

  1. Content (content stores)
  2. Database (metadata)

Here, we have prepared the Alfresco backup script (for Linux) – which can help you take a complete backup of Alfresco.

This script can also help you retain latest few backups (e.g. last 3 backups). This will help you especially when you are performing backup operations at regular intervals using cronjobs.

#!/bin/bash

### Created by ContCentric IT Services Pvt. Ltd.- http//www.contcentric.com ###

### This script takes following arguments in sequence
### DBUSER: Postgresql databse user
### DBPASS: Postgresql database password
### DBPORT: Port on which your postgresql is running
### SOURCE: Alfresco home path - e.g. /opt/alfresco-community
### DESTINATION: Path to the directory where you want to store backup e.g /home/admin/backup

### e.g. sh alfresco-backup.sh alfresco admin 5432 /opt/alfresco-community /home/admin/backup

### *note - Destination folder must be present
###       - Default database host name is taken 'localhost', you have to change it accordingly

DBUSER=$1
DBPASS=$2
DBPORT=$3
SOURCE=$4
DESTINATION=$5

OUTPUT=$(${SOURCE}/alfresco.sh status postgresql)
POSTGRES_STATUS=`echo $OUTPUT`
CHECK="postgresql already running"
NOW=$(date +"%m-%d-%Y-%H-%M-%S")
FORMAT="%m-%d-%Y-%H-%M-%S"

if [ "$POSTGRES_STATUS" = "$CHECK" ]; then 
CONTENTSTORE=${SOURCE}/alf_data/ 
POSTGRESQL=${SOURCE}/postgresql/ 

echo [$(date +${FORMAT})]"Performing Database Backup" 
echo "--------------------------------------------\n" 

cd / 
cd $DESTINATION 
mkdir "$NOW" 
cd "$NOW" 
mkdir alf_data 
mkdir database 

cd $POSTGRESQL/bin 
PGPASSWORD=${DBPASS} ${POSTGRESQL}bin/pg_dump -h localhost -p ${DBPORT} -U ${DBUSER} > "${DESTINATION}/${NOW}/database/alfresco_db_dump" 
echo [$(date +${FORMAT})]"Performing ContentStore backup" 

echo "--------------------------------------------\n" 
cp -R ${CONTENTSTORE} "${DESTINATION}/$NOW" 
echo [$(date +${FORMAT})]"Backup Completed" 

echo "--------------------------------------------\n" 

#echo [$(date +${FORMAT})]"Deleting old backups" 
### Following two lines are meant to retain only last 5 backups at destination 
#cd ${DESTINATION} #ls -1tr | head -n -5 | xargs -d '\n' rm -rf -f -- 
#echo "--------------------------------------------\n" 

else 

echo [$(date +${FORMAT})]"Postgresql Database Server is not running, aborting alfresco backup" 

fi

Please note:

  • The script is meant for Alfresco with PostgreSQL database hosted on Linux servers.
  • We have not considered the backup of Alfresco Module Packages and alfresco-global.properties file in this script. However, you can take a backup of these files manually before you migrate to new Alfresco instance.

Hope you find this blog useful. Please contact us if you want to know more from us. Special thanks to Francesco Corti and Jeff Potts for suggesting improvements in the code.

ADF Chat Component [Video]

Posted on by conTceNt_paNeL

Hi,

As an outcome of Alfresco Global Virtual Hackathon 2017, team ContCentric is ready to present the first version of ADF Chat Component.

As hinted in the previous blog, we are glad to share the GitLab link to you, which includes the necessary content including the ReadMe PDF which describes the procedure to achieve the same. This work is the first step towards making Alfresco more robust as a collaboration tool for organizational users. We would be glad if Alfresco Community members come forward to enhance the features. Reach back to us and we will happy to work together.

Reproducing the GitLab link:  Click here to view and download the content.

Feedback is welcome!

We have created a small video to explain the architecture and to demonstrate how the chat works for the users.

 

 

 

Alfresco Global Virtual Hackathon 2017!

Posted on by conTceNt_paNeL

ContCentric is an avid supporter of the Alfresco community. As an exclusively Alfresco-focused ECM and BPM company, we are always happy to contribute to the community with the knowledge and expertise we harness from within the team.

Alfresco Global Virtual Hackathon is one such event where we will get an opportunity to participate and contribute. The Alfresco Community team, as well as some prominent Alfresco developers, have taken initiative to organize it every year. 22nd September 2017 is the date when it is going to be held for this year. There are quite a few Alfresco developers who have come up with fantastic project ideas, and there are many who are going to join one or the other idea on the day.

Our entire development team, each member with ACE501 certification from Alfresco University, brainstormed about the way our participation should be. Finally, we came up with the idea of developing a chat component in ADF (Alfresco Development Framework). Visit here for a description and registration!

Alfresco, being used as a collaborative platform widely within the enterprises, lack a solid chat functionality. Our geeks will go all out on that day to shape into a nice component. Our vision is to extend it to chatbot kind of advanced tool.

More to it, our office here in India is declared as war-room, where we invite the fellow Alfresco developers to come and work from our office on that day Contact Us.  Both knowledge and fun are guaranteed!

Global Virtual Hackathon 2017, team ContCentric is ready to present the first version of ADF Chat Component.

So, come 22nd September, and show the teamwork for the Alfresco Community!

OCR in Alfresco [Video]

Posted on by conTceNt_paNeL

Hi!

Here we come with the first video in our series to showcase Alfresco functionality.

OCR (Optical Character Recognition) is an important aspect of Alfresco ECM. The viewers who are new to this term, or have not seen how it happens practically in Alfresco, must take a look.

If you are a developer and want to know more about the programming side of the same, you can refer to the earlier blog post by us: Configuring OCR in Alfresco

Introducing Video Series on Alfresco Functionalities

Posted on by conTceNt_paNeL

Hi!

‘Action speaks louder than words’. Haven’t you heard this saying before? Any form of learning which adds up audio-visual dimension to it will result in better clarity of what is being conveyed.

Read Blog for Alfresco development: Configuring OCR in Alfresco

In an attempt to give an extra edge to learning about Alfresco functionalities, we are starting up a series of videos. These short videos will depict one or two functionalities each. Hope you will appreciate the efforts. Do contact us for deep dive into the subject matter!

Happy viewing!

Thanks,

How to Integrate Ephesoft and Alfresco

Posted on by conTceNt_paNeL

Enterprises possess and receive a whole lot of documents of various types in hard copies. It is a cumbersome task to add to your Alfresco system. By just scanning the documents and transferring to the document library serves an only a limited purpose. If enterprises try to add the metadata or properties manually to each document, the time take may be irrational to this activity.

To automate this process, Alfresco users can integrate Ephesoft which shortens the above time and cuts the cost of managing this process. This blog explains the easier way to integrate Ephesoft and Alfresco.

This configuration is tested with Alfresco 5.x Community Edition.

Integration of Ephesoft with Alfresco is done by configuring CMIS plugin in Ephesoft. This plugin, as the name itself suggests, can be used to push or pull data from CMIS compatible document repositories such as Alfresco. However, even before that, we have to first prepare Ephesoft by mapping attributes.

Read the blog for How to Integrate Alfresco Login API With Standalone Native Android Application

Mapping in Ephesoft

Let us take an example of Invoices which are to be scanned in Ephesoft and pushed to Alfresco. We want to fetch five properties from each invoice viz. part number, invoice total, invoice date, state, and city.
The first step is to edit and configure the DLF-Attribute-mapping.properties file. This file can be found at location [EphesoftInstallationDirectory]SharedFolders[Batch-class-Folder]cmis-plugin-mapping/DLF-Attribute-mapping.properties

E.g., if Ephesoft is installed in E: drive, the location of a batch file would be
E:EphesoftSharedFolders/BC12/cmis-plugin-mapping/DLF-Attribute-mapping.properties
Ex. My configuration is(add in DLF-Attribute-mapping.properties )
Bill=D:ephesoft:document
Bill.PartNumber=ephesoft:partNumber
Bill.InvoiceTotal=ephesoft:invoiceTotal
Bill.InvoiceDate=ephesoft:invoiceDate
Bill.State=ephesoft:state
Bill.City=ephesoft:city

Here D: define type property of Alfresco model file and P: define aspect property of the model file.
Here Bill is my document type which I have created in the BC12 batch.
Left side properties are all the properties that I have created in my (Ephesoft) Bill Document type to scan from upload document and right side properties are ones which I have created in my model file.

Configuring Alfresco

The next step is to prepare Alfresco for Ephesoft. There are three configuration files that need to be saved in the Alfresco extension directory. This directory is at the location
< Alfresco installation path>tomcat/shared/classes/alfresco/extension

The files to be added are:

  • Model file: This is the main configuration file that contains parameter mapping, it contains properties that will be scanned from the scanned document from Ephesoft and attached with the document generated in alfresco. My model file is

Ex. ephesoftModel.xml

<?xml version="1.0" encoding="UTF-8"?>

<model name="ephesoft:custommodel" xmlns="https://www.alfresco.org/model/dictionary/1.0">
	<description>Example ephesoft custom Model</description>
	<author></author>
	<version>1.0</version>
	<imports>
		<import uri="https://www.alfresco.org/model/dictionary/1.0"
			prefix="d" />

		<import uri="https://www.alfresco.org/model/content/1.0" prefix="cm" />
	</imports>
	<namespaces>
		<namespace uri="https://www.ephesoft1.com/model/content/1.0"
			prefix="ephesoft" />
	</namespaces>

	<types>
		<type name="ephesoft:document">
			<title>ephesoft_scan</title>
			<parent>cm:content</parent>
			<properties>
				<property name="ephesoft:invoiceDate">
					<title>Invoice Date</title>
					<type>d:text</type>
					<index enabled="true">
						<atomic>true</atomic>
						<stored>true</stored>
						<tokenised>true</tokenised>
					</index>
				</property>
				<property name="ephesoft:accountNumber">
					<title>Account Number</title>
					<type>d:text</type>
					<index enabled="true">
						<atomic>true</atomic>
						<stored>true</stored>
						<tokenised>true</tokenised>
					</index>
				</property>
				<property name="ephesoft:invoiceTotal">
					<title>Invoice Total</title>
					<type>d:text</type>
					<index enabled="true">
						<atomic>true</atomic>
						<stored>true</stored>
						<tokenised>true</tokenised>
					</index>
				</property>
				<property name="ephesoft:state">
					<title>State</title>
					<type>d:text</type>
					<index enabled="true">
						<atomic>true</atomic>
						<stored>true</stored>
						<tokenised>true</tokenised>
					</index>
				</property>
				<property name="ephesoft:city">
					<title>City</title>
					<type>d:text</type>
					<index enabled="true">
						<atomic>true</atomic>
						<stored>true</stored>
						<tokenised>true</tokenised>
					</index>
				</property>
			</properties>
		</type>
	</types>
</model>

2) Context File: After that, register that model file in *-context.xml. My context file is ephesoft-model-context.xml

<?xml version='1.0' encoding='UTF-8'?>
<!DOCTYPE beans PUBLIC '-//SPRING//DTD BEAN//EN' 'https://www.springframework.org/dtd/spring-beans.dtd'>
<beans>
	<bean id="extension.dictionaryBootstrap" parent="dictionaryModelBootstrap"
		depends-on="dictionaryBootstrap">
		<property name="models">
			<list>
				<value>alfresco/extension/ephesoftModel.xml</value>
			</list>
		</property>
	</bean>
</beans>

Configuring the CMIS plugin in Ephesoft
This is for exporting data from Ephesoft to Alfresco.

Open your Create Batch on ephesoft. Ex BC12
Now Go To Modules->Export-CMIS Export

export-cmis-export

CMIS Root Folder Name: This folder will be created in Alfresco.
CMIS Server URL: This is Alfresco Cmis server URL.
This URL may be different depending upon the Alfresco version.

E.g. https://<host>:<port>/alfresco/api/-default-/public/cmis/versions/1.0/atom

My url is https://x.x.x.x:8080/alfresco/api/-default-/public/cmis/versions/1.0/atom

CMIS url was changed since Alfresco Community Edition 4.2.d.

https://localhost:8080/alfresco/api/-default-/public/cmis/versions/1.0/atom

If you would rather use CMIS 1.1, the URL is:
https://localhost:8080/alfresco/api/-default-/public/cmis/versions/1.1/atom

CMIS Server Username & CMIS Server User Password: these are Alfresco login credentials

CMIS Server Repository Id: This is a unique id of Alfresco repository.
We can get this from below URL
https://<host>:<port>/alfresco/api/-default-/public/cmis/versions/1.1/browser

This is how you will be able to integrate Ephesoft and Alfresco. For further details or queries, feel free to contact us.

Running Alfresco AngularJS Application (0.5.1) without Activiti Explorer

Posted on by conTceNt_paNeL

This BLOG is explaining what all changes you need to make to start Alfresco AngularJS client without Activiti explorer.

Make sure that you are using the latest version of alfresco-community(5.2.a).
If you are using an older version, you need to enable CORS manually for alfresco AngularJS application to connect to your Alfresco repository.

This BLOG assumes that you have already generated AngularJS application by referring below links:
https://github.com/Alfresco/alfresco-ng2-components/blob/master/PREREQUISITES.md (for prerequisites) and
https://github.com/Alfresco/generator-ng2-alfresco-app (for alfresco AngularJS application generation).

Related Blog: How to Integrate Ephesoft and Alfresco

You only want to use it as an ECM without installing Activiti. In order to achieve this follow the below steps:

1.  Find a file files.component.ts on a path ./app/components/files.
2.  Edit that file and replace the code of that file with the code given below :

import { Component, ViewChild } from '@angular/core';
import { Router } from '@angular/router';
import { 
 DocumentActionsService,
 DocumentList 
} from 'ng2-alfresco-documentlist';
 import { FormService } from 'ng2-activiti-form';
 
 declare let __moduleName: string;
 
 @Component({ 
 moduleId: __moduleName,
 selector: 'files-component',
 templateUrl: './files.component.html',
 styleUrls: ['./files.component.css'] 
})
 export class FilesComponent {
 currentPath: string = '/Sites/swsdp/documentLibrary';
 
 fileNodeId: any; 
 fileShowed: boolean = false;
 multipleFileUpload: boolean = false;
 folderUpload: boolean = false;
 acceptedFilesTypeShow: boolean = false;
 versioning: boolean = false;
 
 acceptedFilesType: string = '.jpg,.pdf,.js';
 @ViewChild(DocumentList) 
 documentList: DocumentList;
 
 constructor(private documentActions: DocumentActionsService,
 private formService: FormService,
 private router: Router) { 
 documentActions.setHandler('my-handler', this.myDocumentActionHandler.bind(this));
 } 
 
 myDocumentActionHandler(obj: any) { 
 window.alert('my custom action handler');
 } 
 
 myCustomAction1(event) { 
 alert('Custom document action for ' + event.value.entry.name);
 } 
 
 myFolderAction1(event) { 
 alert('Custom folder action for ' + event.value.entry.name);
 } 
 
 showFile(event) { 
 if (event.value.entry.isFile) { 
 this.fileNodeId = event.value.entry.id;
 this.fileShowed = true; } 
 else { 
 this.fileShowed = false;
 } 
 } 
 
 onFolderChanged(event?: any) { 
 if (event) { 
 this.currentPath = event.path;
 } 
 } 
 
 toggleMultipleFileUpload() { 
 this.multipleFileUpload = !this.multipleFileUpload;
 return this.multipleFileUpload;
 } 
 
 toggleFolder() { 
 this.multipleFileUpload = false;
 this.folderUpload = !this.folderUpload; return this.folderUpload;
 } 
 
 toggleAcceptedFilesType() {
 this.acceptedFilesTypeShow = !this.acceptedFilesTypeShow;
 return this.acceptedFilesTypeShow;
 } 
 
 toggleVersioning() { 
 this.versioning = !this.versioning; return this.versioning;
 } 
 
 viewActivitiForm(event?: any) { 
 this.router.navigate(['/activiti/tasksnode', event.value.entry.id]);
 } 
}

3.  Rebuild the project using the command “npm run build” from a command prompt.
4.  And start the app using “npm start command”.

In the login page, do not forget to disable the BPM toggle button.
Open URL.
Give appropriate credentials.

In case you are facing an issue, please feel free to comment on this BLOG and we will reply you at the earliest moment. Contact us Good luck!

Contract Lifecycle Management System Using Alfresco ECM

Posted on by conTceNt_paNeL

Managing contracts that run from tens to thousands of pages with a number of clauses, terms, and amendments become tedious for an enterprise. The sole purpose of the contract is to define the business interaction. They tend to forecast expected revenue, control the procurement costs, manage the suppliers and the customers, establish the service levels and protect the intellectual property to mitigate the risks.

Contract processes in enterprises are determined by fragmented and labor-intensive processes, poor/low visibility in the terms and conditions as well as ineffective compliance management. ContCentric can provide Contract Lifecycle Management System (CLMS) solutions using Alfresco as the platform.

Related Blog: Why contract lifecycle management system is a must-have for your organization?

Following is a case study of a Financial Service organization to understand how Alfresco can address the CLMS requirement.

About Client:

The client is one of the largest financial services groups in Asia. The client provides the full range of financial services to large corporates, SME sector, consumer and wholesale banking activities across Asia and the Middle East.

The client has net earnings of over US $2 billion; operates in more than 15 countries, with over 5 million customers and 14,000 employees worldwide.

Business Need:

For the procurement department, the manual (paper-based) procurement and contract systems were affecting productivity and increasing risks & costs overheads.

The team made a business decision of deploying an online system for contract management for operational efficiency and transparency.

Key Challenges:

  • Time-consuming – the manual system was taking close to a month for the process of vendor enrolment through contract sign-off and releasing the purchase order. This was becoming a huge bottleneck in initiating a new vendor relationship
  • Poor vendor management – lack of auto-reminders in the existing manual system were resulting in a lack of visibility on contract renewal & termination, thereby impacting vendor relationships and the corporate image
  • Rework – Any changes resulted in rework and the need for data to be re-entered
  • Lack of physical security – all contracts and information was stored in filing cabinets, posing a real security threat
  • Excessive paperwork and duplication of effort – due to the inability to track contracts and transactions, the same data was being constantly re-entered

Solution:

Contract Lifecycle Management System (CLMS) using Alfresco ECM (Enterprise Content Management) was recommended. The client carried out an extensive comparative analysis of Alfresco over SAP, Ariba, and Oracle solutions and decided to develop Alfresco based ECM solution since there were many more architectural and technological benefits in addition to cost saving.

Technology:

  • Alfresco
  • PeopleSoft Integration
  • T-FA or TFA (Two Factor Authentication)

Key Benefits After Alfresco Deployment:

Contract Lifecycle Management System (CLMS) allowing the enterprise to improve operational efficiency, obtain enterprise-wide process visibility and strengthen vendor relationship

Above case study describes the experience of ContCentric team members in their earlier roles, and not at ContCentric.

    Have a Business Inquiry ?

    Let us collaborate and break yet another barrier to digitalization. Connect with us to discuss the project!





    Let us connect the digital dots!

    We are seeking dynamic professionals and unstoppable talents to craft distinct solutions for our clients to enhance their businesses. Come, join our fair & focused, optimistic & thoughtful world and deliver excellence together.

    Discipline

    Innovation

    Growth

    CHECK CURRENT OPENINGS